If you've found yourself in a situation where the Otter.ai bot is crashing your Microsoft Teams meetings, you're not alone. Many users have experienced this frustration, especially when it seems like the bot has a mind of its own and keeps trying to join despite being disabled. Thankfully, there are straightforward steps you can take to remove it completely.
First things first—if you want to stop Otter.ai from participating in one-on-one chats or team channels, you'll need to manage its settings directly within Teams. Start by locating the chat name associated with Otter.ai in your chat list. Once you've found it, click on 'More options' (the three dots) next to the chat name and select 'Mute.' This will prevent any notifications or interactions from that particular conversation.
For those looking to remove Otter.ai entirely from a channel, it's just as simple. Navigate over to the channel's name where the bot resides and again click on 'More options.' From there, choose 'Manage team,' which will lead you into a menu filled with various management tools for your team.
Within this menu, head over to the 'Apps' tab—you'll see all bots currently integrated into your channel here. Find Otter.ai listed among them; right next to its name should be an option labeled ‘Uninstall.’ Click that button and confirm your choice when prompted. Once uninstalled, no one in your team will be able to @mention or interact with Otter.ai anymore—it’s as if it never existed!
But what if you're still having issues? If disabling doesn’t seem enough because it's still attempting auto-join during meetings? You might need some extra measures outside of Teams itself:
- Log into your Otter.ai account directly.
- Go into Account Settings > Meetings.
- Under AI Notetaker settings, ensure that you select “Meetings I manually select.” This adjustment stops automatic joining based on calendar events—an essential step if past scheduled meetings keep dragging along unwanted guests!
- Don’t forget: check through upcoming calendar events too! Manually toggle off any instances where you'd prefer not having notes taken by default.
Lastly—and importantly—should you find yourself amidst an active meeting with Otter unexpectedly present? Simply click on Participants at the top of your meeting window; locate the pesky bot listed (often without camera/mic), hit ‘More’ beside its name again and opt for ‘Remove.’ It’s quick but effective—a little nudge back out of sight until further notice!
With these tips under your belt, managing bots like Otter.ai within Microsoft Teams becomes less daunting—and far more manageable.