It’s a question that pops up more often than you might think, especially when you’re staring at a blank page or a blinking cursor, trying to get that closing just right. Where does ‘sincerely’ go on a letter? Well, it’s a small phrase, but it carries a good deal of weight, signaling the tone and intent of your message.
Think of it as the handshake at the end of a conversation. You wouldn't offer a limp, unenthusiastic grip, nor would you crush someone’s hand. ‘Sincerely’ is that perfectly balanced, warm, and respectful gesture.
Generally, ‘sincerely’ (or its close cousins like ‘regards,’ ‘best regards,’ or ‘yours truly’) sits right at the bottom of your letter, after your final sentence and a line break. It’s typically followed by a comma, and then, on the next line, your typed name. If you’re sending a handwritten note, you’d sign your name above your typed name.
So, the structure looks something like this:
[Your final sentence of the letter]
Sincerely,
[Your Typed Name]
Or, for a handwritten signature:
[Your final sentence of the letter]
Sincerely,
[Your Handwritten Signature] [Your Typed Name]
Now, why ‘sincerely’? It’s a word that conveys genuineness, honesty, and a lack of pretense. It’s a safe and widely accepted closing for a vast array of correspondence, from professional inquiries to personal notes. It’s particularly fitting when you’re writing to someone you don’t know well, or when you want to convey a serious or earnest sentiment.
Interestingly, the choice of closing can subtly shift the perception of your message. While ‘sincerely’ is a solid, all-purpose choice, you might opt for something slightly different depending on the context. For instance, if you’ve been corresponding with someone for a while and have built a rapport, ‘best regards’ or simply ‘best’ can feel a bit more relaxed. If it’s a very formal business letter, ‘Yours faithfully’ (if you don’t know the recipient’s name) or ‘Yours sincerely’ (if you do) are traditional, though ‘sincerely’ on its own is perfectly acceptable and often preferred for its conciseness.
When I’m thinking about work experience, for example, and I’m writing to a potential employer or a contact to arrange a placement, ‘sincerely’ feels like the right note to strike. It shows I’m serious about the opportunity and respectful of their time. It’s about making a good impression, and a well-placed ‘sincerely’ helps achieve that. It’s not just about the words themselves, but the feeling they evoke – a sense of earnest connection and genuine intent. So, next time you’re writing, remember that ‘sincerely’ is a reliable friend, ready to lend a touch of warmth and authenticity to your closing.
